What is Ad Hoc? Ad hoc is SFC’s secondary funding process, intended to support the costs of unforeseen circumstances or opportunities for chartered student organizations, provide funds as needed for organizations that did not receive funding during the budgeting process, and provide funds for innovative events, activities, or programming planned by individuals or groups of students. A single ad hoc request may be for as many or as few events, activities, or purchases as the petitioning organization wishes.
The SFC holds Ad Hoc sessions weekly on Sunday from 12-4 pm in Wilder 315B every semester. The SFC reserves the right to cancel any ad hoc session due to holidays, institutional breaks, or if the ad hoc fund has been exhausted before the end of the semester.
The ad hoc fund consists of all remaining funds at the conclusion of the Budget Allocation process, as well as all funds unused by student organizations in the previous fiscal year (known as “rollover” funds).
Groups seeking funds must submit an ad hoc request form complete with a description of the proposed event, activity, or purchase(s) for which funds are being requested, as well as an itemized budget. For instructions on how to craft a budget, click here.
Ad hocs are due every Thursday at 11:59pm and are heard on the following Sunday. If the subsequent Ad Hoc session becomes full, some requests may be moved to the next available session.
Ideally, groups should submit requests no later than a month before the event for which they need funding to accommodate the time required to process allocations. Organizations may submit requests as early as they wish, with the purpose of planning to use the fund in the same semester.
The SFC may decline to consider a group’s request if it does not adhere to SFC policies. Additionally, the committee may postpone hearing and/or voting on an ad hoc until the request is amended to align with SFC policies.
Alternatively, the SFC may decide to vote on a funding request electronically or in a meeting outside of the normally scheduled ad hoc session. This is usually reserved for situations in which great haste is required or when the proposal is simple and the Committee feels that they would not learn any additional information by meeting the petitioning organization.
Unchartered groups are allowed to apply for Ad Hoc funding. If the SFC allocates funds to an unchartered group or individual, the Committee will create an ad hoc account for that student or group through which funds can be spent. These accounts are temporary and reset at the end of each academic year. Funds allocated to chartered organizations through the ad hoc process will be transferred into the organization’s permanent account unless special circumstances require otherwise. Though these allocations are recorded at the time the Committee votes, the funds will not be accessible until the Controller’s Office processes the allocation, which happens twice each month.
Unchartered organizations or students may request ad hoc funds from the SFC as many times as necessary within an academic year. However, they must explain whether the requested funds are for a one-time cost or if they intend to enter the chartering process.
There is no appeal process for ad hoc allocations, and groups may not normally request funding for the same event or purchase multiple times.