OBERLIN COLLEGE SFC & OST
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    • What is Ad Hoc
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    • Budget Template
    • Budgeting Policies >
      • Honorarium Policy
      • Off-Campus Policy
      • Pricing Guide
      • Spring Budgeting and Appeals
      • Spending Policies
      • Student Compensation
    • Club Council Policies >
      • Hall Council Policy
      • Religious Policy
    • Income and Ticketing Restriction >
      • Income Donation Policy
      • Ticketing Policy
    • Winter Term Policy
  • Other
    • Fall Budgeting Allocations & Org Codes
    • Chartering & Renewal Process
    • Student Finance System Charter
    • The Bylaws of the Student Finance Committee
  • Event Submission

OST Quick Facts 

Trends and tips for receiving funding:
  • Fewer, larger programs/events
  • Programming should speak to the mission of your organization 
  • Diversity of programming
  • Explain food costs
  • Meet with SFC during office hours
  • Check the website for information before emailing the SFC

Council System 
  • What will the council system do?
    • Create more purposeful programming and decrease redundant spending
    • Increase financial literacy 
    • Foster collaboration among student organizations with similar mission statements
    • Establish a network of student leaders
  • Councils in the System 
    • Cultural 
    • Religious
    • Community Engagement
    • Advocacy 
    • Internal Performances
      • A Capella Coalition 
      • Circus Performance Coalition 
    • Outside Performances 
    • Health and Wellness
    • Sports
    • Student Government
    • Co-curricular + Professional Development
      • Cooperatives
    • Publications 

Treasurer Contract 
  • Requirement for Treasurers
    • Meet with your point person on the SFC twice per semester
    • Be responsible for all forms and expenditures done by the organization 
    • Keep track of events held by organization in a calendar
    • Ensure the allocation of funds in your group are nondiscriminatory 

Budget Appeals
  • Will begin the week of September 16th through the following week 
  • You can appeal if your budget or parts of your budget request were denied for any of the following reasons:
    • Sources were unlinked
    • Storage space was not listed
    • You disagree with the decision that was made that was not policy based
  • When you appeal your budget, you are not fundamentally changing the content or information of your request

Ad Hoc Allocations 
  • Ad hoc funds may be allocated for circumstances or opportunities discovered by all student groups, chartered or unchartered
  • Makes event and activity information as specific and accurate as possible
  • Allows unchartered student orgs and individuals to request funds
  • Reimbursements - don't spend money you don't have!
  • More info on ad hoc:
    • You can ad hoc every week until December 1st
    • Ad hoc deadline: Thursdays 11:59 PM
    • Ad hoc meetings: Corresponding Sunday 1-5 PM
    • Submit an ad hoc: www.oberlinsfc.com/ad-hoc-policy
    • Make sure you ad hoc at least three weeks before your scheduled event!

Office of the Student Treasurer (OST)
  • Jada Kennerly
    • Head Student Treasurer
  • Isaiah Shaw
    • Head Student Treasurer
  • Ella Fruchter
    • Assistant Student Treasurer
  • AJ Singh
    • Controller
  • Alyson Jefferson 
    • Controller

What Does OST Do?
  • Enforce policy
  • Processes forms
  • Keep track of spending
  • Provide account numbers
  • Keep and file records
  • WE DO NOT/CANNOT OVERRIDE SFC DECISIONS OR ALLOCATE YOU MONEY

Prohibited Items
  • Organizations may not purchase anything that: 
    • You wear (except club sports jerseys/company costumes)*​
      • May be done with income raised by organizations. This must be specified on the form.
    • Explodes 
    • Alters your state of mind
  • Organizations may not make donations with SFC allocated Funds
  • Organizations may not transfer SFC funds to individual or winter term projects without authorization from the Student Treasurer

Forms
  • All forms must be signed by both the organization advisor and an authorized treasurer
  • All forms must be submitted to the Office of the Student Treasurer in Wilder 316
  • Forms missing signatures, documentation, and all appropriate information are "problem forms"
  • Problem forms are held in Wilder 316 until the treasurer can resolve the problem 
  • Types of forms:
    • ​​Request for payment (RFP)
      • Reimbursements
      • Bringing a speaker/performer
      • Paying an invoice
      • Paying for hotel 
      • Paying tournament entry fees
    • Local vendor form
      • Form must be signed by org treasurer, org advisor, and OST treasurer before being used 
      • Mac amount: $500
      • Example of local vendors:
        • Ben Franklin's
        • Quick n Delicious 
        • Feve
        • IGA
        • Domino's
    • Transportation form
      • College car rental
        • Use to rent college vehicles
        • Keep gas receipts 
      • You need to have:
        • Valid drivers license (if not issued in Ohio, must take written test w/Transportation office)
        • Insurance clearance from the College
      • Personal Vehicles:
        • Attach a Google maps print out to RFP
        • Keep your receipts from purchases over your trip 
    • P-Card form 
      • What is it? 
        • A credit card that your group can use to purchase items, reserve hotels, pay online memberships, etc
      • When using it...
        • Keep ALL original itemized receipts. IRS requires that you record the date, time, place, business purpose, and attendees for meals, entertainment, or departmental functions
      • ​When I am done...
        • ​​Turn in ASAP, as other orgs may need to use it
​

Location

WHAT IS THE STUDENT FINANCE COMMITTEE?

The SFC, 7 senate-appointed student representatives, works for the student body in allocating the Student Activity Fund to all Oberlin student organizations and individual student projects. SFC members meet multiple times a week to review budgets, vote on allocations, and vote and discuss policy, lead working groups with student organizations, and hold office hours to serve as a counselor for students seeking guidance about funding and student government.

Contact Us

​Office of the Student Treasurer
Wilder 316
Wilder Box 85
ost@oberlin.edu
Student Finance Committee
Wilder 316
Wilder Box 85
sfc@oberlin.edu
  • Home
  • About
    • Current Financial Status
    • COVID-19 Guidelines
    • Documentation >
      • Ad Hoc FY21
      • Policy Meetings FY21
      • Archives
    • Frequently Asked Questions
  • SFC
    • What is Ad Hoc
    • Ad Hoc Request Form
    • Reallocation Request Form
    • Council System & Assignments >
      • Collaborations
  • OST
    • Forms
    • Chartered F.O.A.P
    • Quick Facts
  • Budgets, Pricing, & Policy
    • Budget Template
    • Budgeting Policies >
      • Honorarium Policy
      • Off-Campus Policy
      • Pricing Guide
      • Spring Budgeting and Appeals
      • Spending Policies
      • Student Compensation
    • Club Council Policies >
      • Hall Council Policy
      • Religious Policy
    • Income and Ticketing Restriction >
      • Income Donation Policy
      • Ticketing Policy
    • Winter Term Policy
  • Other
    • Fall Budgeting Allocations & Org Codes
    • Chartering & Renewal Process
    • Student Finance System Charter
    • The Bylaws of the Student Finance Committee
  • Event Submission