Programming should speak to the mission of your organization
Diversity of programming
Explain food costs
Meet with SFC during office hours
Check the website for information before emailing the SFC
Council System
What will the council system do?
Create more purposeful programming and decrease redundant spending
Increase financial literacy
Foster collaboration among student organizations with similar mission statements
Establish a network of student leaders
Councils in the System
Cultural
Religious
Community Engagement
Advocacy
Internal Performances
A Capella Coalition
Circus Performance Coalition
Outside Performances
Health and Wellness
Sports
Student Government
Co-curricular + Professional Development
Cooperatives
Publications
Treasurer Contract
Requirement for Treasurers
Meet with your point person on the SFC twice per semester
Be responsible for all forms and expenditures done by the organization
Keep track of events held by organization in a calendar
Ensure the allocation of funds in your group are nondiscriminatory
Budget Appeals
Will begin the week of September 16th through the following week
You can appeal if your budget or parts of your budget request were denied for any of the following reasons:
Sources were unlinked
Storage space was not listed
You disagree with the decision that was made that was not policy based
When you appeal your budget, you are not fundamentally changing the content or information of your request
Ad Hoc Allocations
Ad hoc funds may be allocated for circumstances or opportunities discovered by all student groups, chartered or unchartered
Makes event and activity information as specific and accurate as possible
Allows unchartered student orgs and individuals to request funds
Reimbursements - don't spend money you don't have!
More info on ad hoc:
You can ad hoc every week until December 1st
Ad hoc deadline: Thursdays 11:59 PM
Ad hoc meetings: Corresponding Sunday 1-5 PM
Submit an ad hoc: www.oberlinsfc.com/ad-hoc-policy
Make sure you ad hoc at least three weeks before your scheduled event!
Office of the Student Treasurer (OST)
Nae McClain
Head Treasurer
Francisco Rojas
Assistant Student Treasurer
Jada Kennerly
Committee Coordinator
Zite Ezeh
Controller
Sydney Murphy
Controller
Gaby Linares
Controller
Malaika Djungu-Sungu
Office Assistant
What Does OST Do?
Enforce policy
Processes forms
Keep track of spending
Provide account numbers
Keep and file records
WE DO NOT/CANNOT OVERRIDE SFC DECISIONS OR ALLOCATE YOU MONEY
Prohibited Items
Organizations may not purchase anything that:
You wear (except club sports jerseys/company costumes)*
May be done with income raised by organizations. This must be specified on the form.
Explodes
Alters your state of mind
Organizations may not make donations with SFC allocated Funds
Organizations may not transfer SFC funds to individual or winter term projects without authorization from the Student Treasurer
Forms
All forms must be signed by both the organization advisor and an authorized treasurer
All forms must be submitted to the Office of the Student Treasurer in Wilder 316
Forms missing signatures, documentation, and all appropriate information are "problem forms"
Problem forms are held in Wilder 316 until the treasurer can resolve the problem
Types of forms:
Request for payment (RFP)
Reimbursements
Bringing a speaker/performer
Paying an invoice
Paying for hotel
Paying tournament entry fees
Local vendor form
Form must be signed by org treasurer, org advisor, and OST treasurer before being used
Mac amount: $500
Example of local vendors:
Ben Franklin's
Quick n Delicious
Feve
IGA
Domino's
Transportation form
College car rental
Use to rent college vehicles
Keep gas receipts
You need to have:
Valid drivers license (if not issued in Ohio, must take written test w/Transportation office)
Insurance clearance from the College
Personal Vehicles:
Attach a Google maps print out to RFP
Keep your receipts from purchases over your trip
P-Card form
What is it?
A credit card that your group can use to purchase items, reserve hotels, pay online memberships, etc
When using it...
Keep ALL original itemized receipts. IRS requires that you record the date, time, place, business purpose, and attendees for meals, entertainment, or departmental functions