The off-campus event must meet the pre-requisites detailed in this policy to qualify for funding
This policy does not pertain to club sports. All allocations to club sports will be handled by the Club Sports Council
Contents
Overview
Prerequisites for funding
Transportation
Lodging
Food
Conferences
Activism
1. Overview The SFC recognizes that though the primary site for the fulfillment of the purpose of the Student Activity Fund is the Oberlin College campus, important opportunities exist in the town of Oberlin and beyond, and the purposes of organizations may lead them to a broad array of locations off campus. This policy is intended to govern the allocation of funds towards events, activities, and programming taking place outside of Oberlin College. It is applicable during both in the Budget and Ad Hoc processes.
Off-campus programming is limited to events and activities that are central to the charter and mission of the organization requesting funds. Funding is prioritized for opportunities, events, or activities that are not possible at Oberlin. No organization is guaranteed funding for events taking place off campus, and the SFC reserves the right to fund any, all, or none of the costs for such events requested by chartered organizations, Ad Hoc groups, or individual students in the Budget or AdHoc processes.
Off campus club sports events do not fall under the auspices of this policy; Club Sports Council will allocate funds to individual club sports organizations for such events in accordance with their internal policies.
Specific reimbursement rates or allocation caps can be found in the SFC Pricing Guide.
2. Prerequisites No off campus event or activity will receive funding unless the requesting organization or individual addresses these issues in their funding request. The event must:
Be in accordance with the charter, mission, and purpose of the organization or project.
Be an opportunity only possible outside of Oberlin
Allow equity of access for students interested in the opportunity
Enhance the diversity of extracurricular opportunities open to Oberlin students
3. Transportation
The SFC encourages organizations traveling off campus to utilize College vehicles rented through the Transportation Office.
If students use their own vehicles, the SFC will reimburse their costs of gas at the rate determined in the Pricing Guide.
For off campus travel that requires air travel, the SFC will subsidize the cost of a ticket.
Click here for Oberlin College's Transportation Form: https://drive.google.com/file/d/0B7cMaMOWQu91UnJaYjh6QUl3TkZMTEU3MHUxNENDVXRSTGo4/view?usp=sharing
4. Lodging
The SFC can subsidize the cost of hotel stays. Follow details on the pricing guide
5. Food
For events taking place off campus during the normal academic year, the SFC will allocate a per diem to subsidize food costs for students. Following the pricing guide, $15 per person.
6. Conferences/Competitions
When considering requests for off-campus conference funding, the SFC will take into account the appreciable benefits of the conference for the student body as a whole. Conferences that benefit the college as a whole will be considered with priority. Participation in conferences in which only the attending students benefit will not be funded by the SFC.
SFC may subsidize the costs associated with conference attendance depending on the costs of the conference and SFC's financial reserves balanced with the benefit to the individual students, organization, and the college as a whole.
For conference funding requests from unchartered groups or individual students, considered in the Ad Hoc process, the petitioning group must demonstrate that the opportunity was made publicly open to all interested students, through means such as fliers, emails through academic departments, etc.
7. Activism
Off-campus activist events will be funded contingent upon each participant’s signature of a release and waiver of liability form*.
Organizations that attend off-campus activist events without the above waiver are subject to penalization by the College Administration.