Oberlin College Student Finance Committee
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Off-Campus Policy

​Last approved: 03/08/2024

Contents
  1. Overview
  2. Prerequisites for funding
  3. Transportation
  4. Lodging
  5. Food
  6. Club Sports
  7. Conferences
  8. Activism
1. Overview
     The SFC recognizes that though the primary site for the fulfillment of the purpose of the Student Activity Fund is the Oberlin College campus, important opportunities exist in the town of Oberlin and beyond, and the purposes of organizations may lead them to a broad array of locations off campus. This policy is intended to govern the allocation of funds towards events, activities, and programming taking place outside of Oberlin College. Thus, these guidelines are applicable during Budget and Ad Hoc processes.

     Off-campus programming is limited to events and activities that are central to the charter and mission of the organization requesting funds.  Funding is prioritized for opportunities, events, or activities that are not possible at Oberlin. No organization is guaranteed funding for events taking place off campus, and the SFC reserves the right to fund any, all, or none of the costs for such events requested by chartered organizations or individual students in the Budget or Ad Hoc processes. Off campus club sports events do not fall under the auspices of this policy.

Specific reimbursement rates or allocation caps can be found in the SFC Pricing Guide.

2. Prerequisites
No off campus event or activity will receive funding unless the requesting organization or individual addresses these issues in their funding request. The event must:
  • Be in accordance with the charter, mission, and purpose of the organization or project.
  • Be an opportunity only possible outside of Oberlin
  • Allow equity of access for students interested in the opportunity
  • Enhance the diversity of extracurricular opportunities open to Oberlin students​
3. Transportation
  • The SFC encourages organizations traveling off campus to utilize College vehicles rented through the Transportation Office.
  • If students use their own vehicles, the SFC may elect to reimburse their costs of gas at the rate determined in the Pricing Guide.
  • For off campus travel that requires air travel, the SFC will subsidize the cost of a ticket.
4. Lodging
  • The SFC can subsidize the cost of hotel stays. Follow the details in the pricing guide to request funds for this expenditure.
5. Food
  • For events taking place off campus during the normal academic year, the SFC will allocate a per diem to subsidize food costs for students. This subside is $15/person per day, as stated in the pricing guide. 
6. Club Sports
  • Club Sports competitions in Ohio will receive priority funding, and out-of-state events, including regionals, semifinals, and nationals, may be considered for funding by SFC.
7. Conferences, Competitions, and Retreats
  • When considering requests for off-campus conference funding, the SFC will prioritize those which can benefit the student body as opposed to an individual group.
  • SFC may subsidize costs associated with conference attendance depending on costs of conference, SFC’s financial ability, benefit to the college and student organization, and demonstrated funding ability per student in the org.
  • SFC will only consider funding organizations for bonding retreats for a maximum of 3 days.
8. Activism
  • Off-campus activist events must consult the Office of Student Involvement for proof of waiver and participants' signatures before receiving funding from the Student Finance Committee. 
  • Organizations that attend off-campus activist events without the above waiver may be subject to penalization by the College Administration.​

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Student Finance Committee
Wilder 316
[email protected]
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  • Home
  • About SFC
    • About Us
    • Meet the Committee
    • The Council System
    • Chartering & Renewal Process
    • Student Finance System Charter & Bylaws
  • SFC Operations
    • Acquire Funds >
      • Budget
      • Ad Hoc
      • Reallocate
    • Use Allocated Funds >
      • Forms >
        • Download Forms
        • Submit Forms
      • Index Codes
      • Account Numbers
    • Treasurer Resources
    • FAQ
  • Policies
    • General
    • Pricing Guide
    • Honorarium Policy
    • Student Compensation
  • Tips and Templates
    • Budgeting
    • Finance Tracking
    • Reallocations
  • FY 25-26 Allocations
    • Fall 2025 Budgets
    • Budget Archives