Stipends will be reserved for positions in chartered student organizations that require long-term, regular commitment.
Only chartered organizations that have been deemed active by the student union for 5 years consecutively are eligible to apply for stipends.
Although various student organizations may fulfill the qualifications to receive stipends, ultimately stipend allocation is at the discretion of the Student Finance Committee, as decided during the spring budgeting process.
Compensation will not be granted in cases where students receive course credit for their position or service.
Student Compensation Compensation for Services Rendered
Organizations may contract individuals or students for specific services.
The organization must arrange for the contract to be authorized by the Student Union.
Contracts must be finalized before any services are rendered.
Funding will not exceed labor costs as given in the pricing guide.
Stipend requests will be considered under the following circumstances
The organization has been both active and continuously chartered for 5 years.
The organization provides a distinct, well-established service that contributes substantially to the welfare of the Oberlin College campus and students who are not directly involved in the organization.
The organization cannot function effectively without the position in question.
The organization has demonstrated financial responsibility. An organization that submits late budgets or has overdrawn its account will significantly lower its chance of receiving stipends or will lose it stipends.
The duties of the position cannot reasonably be expected to be completed without a significant level of compensation.
The position requires a significant and consistent time commitment, such as holding regular office hours and completing large projects on a recurring basis.
Requests for stipends for positions that require at least 7 hours of work per week or manual labor will be more strongly considered.
The position is assigned in a demonstrably transparent and democratic manner.
Stipends will be administered under the following conditions:
In order to ensure accountability, an organization receiving stipends is required to submit monthly time logs and reports to the SFC. Failure to submit reports will result in the following consequences.
In the first instance, the organization will receive a warning
In the second, the organization’s stipend payments will be frozen until the issue is resolved.
In the third, the organization’s stipends will be terminated for the remainder of the fiscal year.
Stipends will be calculated in terms of hours of commitment per week, using the College minimum wage.
Stipends will not account for the entirety of time and labor dedicated to a particular position, but will be designed to compensate students whose employment opportunities are significantly reduced by the nature of their position with the organization.
Stipends will be payed for two thirds the hours worked.
Stipends will not be granted as a lump sum and will be distributed evenly across relevant pay periods.
A Payroll Office-approved representative from the Office of the Student Treasurer and a member of the Controller's Office must sign off on stipends before funds can be allocated.