The SFC Pricing Guide is maintained in order to provide the exact prices for services offered through Oberlin College, as well as for prices determined and standardized by the SFC. The SFC can allocate more than the amounts listed here in special cases, but ordinarily will not. SFC does not have the financial resources to cover 100% of costs 100% of the time; ultimately, requests are all reviewed on a case-by-case basis and many of these caps are meant to subsidize and not fully fund all events.
Contents
Printing Service
Airfare
Lodging
Food
Transportation
Concert Sound
Facilities
1. Printing Service (Updated Fall 2014)***
Printing Services B&WColor 8.5x11: $.035 per page $.25 per page 8.5x14: $.05 per page $.50 per page 11x17: $.07 per page $.50 per page Pricing for more specific printing services (Booklets, Xerographic, labels, lamination, specific paper, et cetera) can be found here. General interest meeting has $10 cap printing cost
Tickets
Printing Service: $0.07 per ticket
Central Ticket Office: $0.20 per ticket
***Printing services now recommends that all orgs get direct Printing Services quotes on their printing costs before budgeting.
SFC recommended advertising caps:
General interest meetings $10
20-50 people in attendance $20-30
50-100 in attendance $30-35
100+ in attendance $40-50
2. Airfare
Regional Pricing Caps Western Pacific: $420
Area: Arizona to Washington to Idaho
Western Mountain: $350
Area: Colorado to Nevada, New Mexico to Dakotas
Midwest: $295
Area: Oklahoma to Kentucky, Kansas to Minnesota
Northeast: $275
Area: New York to Maine to DC
South: $300
Area: Florida to Virginia, Texas to Tennessee
International travel and travel to/from Alaska and Hawaii is considered on a case-by-case basis.
Student Organizations are permitted to apply a college charge discount. Please contact the hotel in advance to confirm if you can apply said discount. It is almost always available for weekdays.
Double Room $189
Each Additional Guest
$20
Peak rates may be funded if date is specified; i.e. homecoming, Board Meeting Weekends, Parents Executive Council, etc.
Use Federal reimbursement rate. Click here for rates (Use rate for relevant location, or use Standard Rate of $91 for locations without specified rates.)
4. Food
For all food requests that exceed $500 per event, AVI Fresh gets first rights of refusal. This means the treasurer must reach out to AVI first to see if AVI can accommodate the organization's request.
Student off-campus per diems are funded up to $15/student per day.
Per diem for off-campus visitors is $20 per day. For anything over or under a multiple of 1 full day, the meal breakdown is as follows: $10 for breakfast, $10 for lunch, and $15 for dinner.
Our cap for food for general interest meetings is $50.
For all food requests that involve active cooking - treasurers must provide SFC with a statement that proves they have an industrial kitchen (like a co-op) to hold the event in and a member with a active food-handlers permit who will lead the event.
Airport-to-Oberlin Transportation cap: $65.00 each way
Rental Vehicle Costs from Transportation Office Economy / Compact cars: $33.75 per day Intermediate / Standard cars: $35.50 per day Full size cars: $38.25 per day Intermediate / Standard SUV cars: $63.25 per day Minivans: $65.75 per day Pickup Truck: $74.50 per day Full Size SUV: $87.00 per day 15 Passenger Van*: $126.00 per day *these can ONLY be driven by faculty or staff members NO EXCEPTIONS!
Please see Enterprise for descriptions of the vehicles available.
A $25.00 drop fee is also charged for any rental starting on a weekend or before 8am on a week day will be charged this fee. Daily charges for a vehicle are incurred on a 24 hour cycle.
Example: A car was rented from 8am on Monday to 8am on Tuesday but the keys weren't returned until 10am on Tuesday. That organization will be charged for a two day rental.
If your reservation goes past Office of Transportation’s business hours on a Friday or if you need the vehicle on a Monday before 9:00 am you will be charged the daily rate for the entire weekend.
Click here for Oberlin College's Transportation Policy and Vehicle Rental Work Order Instructions: https://www.oberlin.edu/facilities-operations/vehicle-rentals
6. Concert Sound (updated Fall 2018)
Pricing for concert sound varies largely from event to event, if you budget for an event that requires concert sound we ask you to reach out to csound@oberlin.edu for a pricing quote before bringing your proposal to us. Please attach a quote invoice from concert sound to your budget.